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School ERP Software Has Emerged As an Ultimate Management Solution

No matter whether a school is big or small, it needs to maintain a flawless data of various activities. From recording the students and teachers attendance to communicating progress reports to the parents, it is the institute’s management that has to look after all the maintenance and security of all the operational data.

Many times the educational institutes have to hire additional I.T. staff for maintaining the records and fulfilling all the needs related to the effective management of a school. However, this is an expensive solution as it requires extra employees.

The web-based school ERP software on the other hand makes more sense for the educational institutes looking for a hassle-free and efficient system for recording, compiling, scheduling, communicating and analyzing all the vital activities.

Meaning of School ERP

The ERP or Enterprise Resource Planning is an automated system, specially designed for the computerized management of an organization’s work. The school ERP or college ERP software is specially developed for fulfilling various administrative needs of a school, college, institute or university.

Such a web-based program is divided into the modules to manage individual functions while connecting each of them for overall integration of work. This simplifies the routine functioning of the institute and shares the work load of administration and faculties. Thus, they get more time to concentrate on their ultimate goal of disseminating knowledge.

The Benefits

The school software program provides an ultimate answer to the vast need of data collection, maintenance and integration. An automation system will not only look after various administrative needs but also aid the teachers in preparing lectures and other tasks related to homework, exams and discussions.

The ERP software solutions are also the perfect means of providing all the important data to the tax authorities, trustees or other parties as and when required. Further, the SMS facility and direct messaging services facilitate flawless communication among top management, teachers, students and parents.

Adoption of such a school automation system will greatly increase the students’ involvement and learning by providing them 24×7 availability of homework, classwork, test papers and a platform to evaluate their own attendance and academic progress.

How to Choose One?

Selecting ERP software solutions can be tricky, especially if you are unaware of your institute’s needs. So whenever you are considering the decision to purchase an automation system, you must prepare a list of the features that you need the most.

Always ask the vendor company to provide a free demo of their software to see if its performance is up to the mark and if it has space for some modifications. Installation of a popular product doesn’t guarantee efficiency. So rather than focusing on the brand, you must evaluate the performance. Always prefer a cost-effective solution that can be tailored according to your organization’s requirements.

All in all, School ERP Software is a great technological development that aims at simplifying the functionality of the schools. The modern era calls for a paper-less and well-organized work culture that is only possible will complete computerization of the education sector.

It is time to welcome the ERP software tools with arms wide open!

ESL School Management Software – Integrate Students, Results, Activities, Host Families, And Agents

I see many small businesses struggling, trying to manage their day to day business using multiple spreadsheets, databases, word templates and even card based systems. Often, the business has outgrown the capabilities of these tools, or, more accurately, the use of these tools is not optimal or connected. The business has grown, but the systems have not, adding up to an administrative nightmare.

The owner of a small or medium-sized business is generally very expert in his or her field and may not realise that there are often very simple solutions that can shave hours of administration time from essential daily tasks.

Taking an in-depth look at the administration processes of an English Language School, we found that the school was running on multiple disconnected spreadsheets and databases. There was a database for students, a database for agents, a database for host families and a spreadsheet for extra-curricular activities offered and their costs. Activity operators were on a piece of paper pinned to the wall. To compile student monthly, and end of study reports, each teacher needed multiple excel templates depending on the level of the student. The necessary information existed, but creating an enrollment form, a host family report to send the agent, student reports, and complying with reporting requirements of central government had become very arduous, frustrating and time-consuming.

So how can these processes be made simpler? The main problem was lack of connectivity. Enter the relational database. A relational database is one in that the different ‘objects’ can relate and connect to one another, or in other words, a collection of tables that are specifically related to one another using keys. This structure enables a single point of data entry, with any updates needed only once making for efficiency and data integrity. With this structure, it is possible to gather data for reporting purposes without having to reorganize the tables. It is also a simple process to add new data elements to a table or to add new tables.

With an English Language School scenario, the ‘tables’ are the students, the host families, the agents, student results and student activities. Using a relational database, the process from initial enrollment to the final student report and government reporting can simplified. Firstly, the student is entered as a new student. The student can then be assigned to a host family and an agent by selecting the host family and the agent from drop-down lists appearing on the student screen. Similarly, results and activities can be associated with the student over the enrollment period. Enrollment forms, home-stay reports, academic reports, activity reports and many other reports can be easily generated using the flexible data capabilities of the relational database.

The efficient storage of data lies behind the front end user interface. With a menu-driven database application, the user does not need to have database knowledge. Input screens provide the functionality to add and edit students, host families, agents, academic results, and activities undertaken. Links and buttons appearing on user screens provide navigation and functionality such as generation of the enrollment form, the host family report, and monthly and end of study results.

If the administration of your English Language School has become more difficult than you think it should be, you could well benefit from looking into a relational database system.